We will provide bookkeeping services to maintain your financial records on an ongoing basis. This includes categorizing transactions, reconciling accounts, and generating financial statements.

• Weekly transactional bookkeeping

• Monthly Financial Statements Standardized by the AICPA

• Fund Accounting

• Monthly Meetings with Bookkeeper

Guaranteed Service Delivery Date 

We believe in our processes. And to the extent that you work with us answering our questions throughout the month in a timely way, we guarantee our financial statements will be delivered by any date that you provide after 7 business days following the close of the month. Otherwise, the next month is free.

Events can make up to 50-60% of a Chamber's revenue for the year, therefore it's crucial that additional steps and support are established to create clear and concise event reporting for better decision making.  

• Year to Date Event Reporting with Classes  

• Side by Side Event Comparison

• Restricted vs Unrestricted Funds Management 

• QuickBooks Online Budget Training 

Critical to cashflow are consistent invoicing and diligent collection efforts. These activities are time-consuming and are a staple of ledgers bookkeeping's services. Our service includes:   

• Member Invoicing with E-mail & Mail. 

• New Member Processing 

• Chamber Master Database Management

• Manage QuickBooks Online Integration

Collection Timetable: 

• Send invoice 15 days before invoice date

• Weekly Email reminders  

• 30 Day Call  

• 60 Day Outstanding letters 

• 90 Day Additional Call 

• 120 Days Dropped  

Call Sheets

All calls are logged on a call sheet, with whom was spoken to, reason for nonpayment, and updated billing information. This report is then sent to the executive director.  

We understand that your brand and reputation are in our hands. All calls are professionally scripted and handled with utmost care and respect.  

Additional Monthly Reporting:

• A/R Detail Report 

• Drop Report 

• Member Renewal Report  

Client Portal & Communication Hub

We provide a secure online portal where you can access financial reports, tax documents, and accounting records. The portal includes a chat messaging feature where you can communicate directly with your bookkeeper or accountant in real time.

24 Hour Communication Policy

Information is not siloed to one person, as is typical with other accounting firms. Our entire dedicated team can see your questions, comments, or concerns in real time and will respond within 24 business hours. 

Data Protection

Additional software included to backup QuickBooks Online daily. This data is held securily and seperate from intuit. 

Password Management

Working together, its expected that Ledgers Bookkeeping will have read only access to all bank accounts, credit card accounts and admin access membership software. These sophisticated passwords are secured with a password management tool using a passkey or Two Factor Authentication. In addition we will consult on proper password protection for your team. 

Quickbooks Online Essentials value

We believe that accounting firms shouldn't nickel and dime their customer. It should be one payment for all your accounting needs. Your package includes a QuickBooks Online Plus subscription valued at $780 year.