Bookkeeping built around your organization

Two service packages designed for chambers, associations, and nonprofits. Every engagement is scoped to your organization, so you pay for the support you actually need, at one predictable monthly rate. No hourly billing, no surprise invoices, and a guaranteed delivery date on your financials every month.

Time Saver

Core bookkeeping and member billing, handled.

  • Bookkeeping

  • Event Reporting

  • Member Invoicing & Collections

  • Communication & Support

  • Security


    Optional Add-ons

  • Accounts Payable Services

  • Payroll w/Next Day Direct Deposit

  • Nonprofit Tax Return

Recommended

Full Service Bundle

Bookkeeping, bills, payroll, and taxes, handled.

Time Saver plus

  • Accounts Payable Services

  • Payroll w/Next Day Direct Deposit

  • Nonprofit Tax Return

How pricing works

Every organization’s books are different, so we price around yours. Your rate reflects your membership size, monthly activity, and the services you choose. Once we’ve scoped it, you get one flat monthly rate that holds steady.

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What our customers are saying…

“The accounts receivable service you provided is the equivalent value of having another staff person.”
— Jon Owens (Executive Director: Oregon City Chamber of Commerce )

Feature deep dive

Time Saver

  • We maintain your financial records on an ongoing basis: categorizing transactions, reconciling accounts, and producing financial statements you can actually read.

    • Weekly transactional bookkeeping

    • Monthly financial statements standardized to AICPA guidance

    • Fund accounting for restricted and unrestricted activity

    • Monthly meetings with your bookkeeper

    Guaranteed delivery date Pick any date 7 business days after month-end. If we miss it, the next month is free.

  • For chambers, events can drive 50 to 60 percent of annual revenue. For nonprofits, programs and grants do the same. Either way, you need clean reporting to make good decisions.

    • Year-to-date event and program reporting with classes

    • Side-by-side event or program comparison

    • Restricted vs. unrestricted fund management

    • QuickBooks Online budget training

  • Cash flow lives or dies on consistent invoicing and steady follow-up. We treat that work as a core service, not an afterthought.

    • Member and donor invoicing by email and mail

    • New member and new donor processing

    • ChamberMaster, GrowthZone, or CRM database management

    • QuickBooks Online integration management

    Standard collection timetable

    • Invoice sent 15 days before due date

    • Weekly email reminders

    • 30-day call

    • 60-day letter

    • 90-day call

    • 120-day drop

    Every conversation goes on a call sheet, with notes on who we spoke to, the reason for nonpayment, and updated billing info. The report goes to your executive director. Calls are professional, scripted, and respectful. Your brand is our brand.

    Monthly reporting

    • A/R Detail

    • Drop Report

    • Member Renewal Report

  • Client portal and communication hub Secure online portal for financial reports, tax documents, and accounting records, with built-in chat to your bookkeeper or accountant in real time.

    24-business-hour response policy Information isn't siloed to one person. The whole Ledgers team can see your questions and respond, even if your usual contact is out.

  • Data protection Daily QuickBooks Online backups stored securely and separately from Intuit.

    Password management We work with read-only access to bank and credit card accounts and admin access to your membership software, all secured through a password manager with passkey or two-factor authentication. We'll also consult with your team on broader password hygiene.

Full Service Bundle

  • We set up and manage bill pay on your behalf:

    • Review unpaid bills and invoices to identify what needs payment

    • Maintain vendor records and invoice details

    • Schedule payments by due date

    • Keep accurate records of paid and outstanding bills

    • W-9 management

    • Form 1099 preparation

  • We handle every part of payroll:

    • Calculate paychecks (hours, salary, commissions, bonuses, reimbursements)

    • Federal, state, and local tax withholdings

    • Quarterly and annual payroll tax returns

    • Online employee payroll portal

    • Year-end W-2s and W-3s

    • IRS and state notice resolution

    • Answer payroll questions from your team

  • Annual tax filings for your nonprofit, with unlimited CPA support:

    • IRS Form 990 and state returns with all schedules and attachments

    • E-filing or print copies for IRS and state agencies

    • Unlimited CPA support for tax and bookkeeping questions

    Filing accurate, timely returns is critical to keeping your tax-exempt status. Our CPAs work in nonprofit tax code every day.

  • We don't nickel-and-dime on software. Your package includes:

    • QuickBooks Online Payroll subscription

    • Bill.com subscription (2 users included)

Let’s talk

Every chamber and nonprofit is different. Tell us what’s on your plate, and we’ll let you know honestly whether we’re the right fit.

See if we're a fit